Photography Workshops Terms and Conditions
LIMITATION OF LIABILITY
Adam Schallau Photography does not accept liability for any loss or additional expense caused by cancellation of the workshop, or delay or interruption to travel services. Such losses or additional expenses are the responsibility of the passenger/workshop participant.
Adam Schallau Photography and our instructors are not liable for injury, accident or theft resulting from participation in our workshop program. It is the participant’s responsibility to obtain information about any risks involved. Participant signature on the Liability Waiver at the time of registration verifies release of liability of the Adam Schallau Photography, staff, guest instructors, volunteer trip leaders, and any contractors. Any questions about workshop content, requirements or risks may be directed to our office, prior to the time of registration.
For purposes of the terms & conditions described in this document, Force Majeure shall mean a cause or event such as; war or the threat of war, riots, terrorist activity, civil strife, governmental acts, industrial disputes, labor strikes, injunctions, natural disasters, nuclear disaster, fire, or unfavorable or adverse weather conditions that is not reasonably foreseeable or otherwise caused by or under the control of Adam Schallau Photography. Any delay or failure in the performance by Adam Schallau Photography shall be excused if and to the extent caused by the occurrence of a Force Majeure.
Adam Schallau Photography reserves the right to alter or cancel any workshop, for any reason. In the unlikely event that we need to cancel a workshop we will refund all monies paid, in full, or you have the option of receiving a credit in the amount of the workshop fee that may be applied in full to pay for a future workshop to be used within 24 months of the original workshop you are registered to participate in. Adam Schallau Photography cannot be responsible for any travel expenses or non-refundable purchases, deposits, or reservations. It is recommended that you purchase trip insurance.
Notification of cancellation will be made via either a telephone call or an e-mail to you. We cannot be responsible for voicemail messages and e-mails not being received in a timely matter due to your service provider(s).
WITHDRAWAL & REFUND POLICY
All workshop withdrawal requests by the workshop participant must be in writing and received either by US mail, or e-mail, and acknowledged by Adam Schallau Photography. There are NO EXCEPTIONS TO THIS POLICY, even for medical emergencies. Based on cancellation date, the following apply:
• Greater than 91 days before the workshop start date: refund of workshop fee, less the workshop deposit.
• Within 90 days of the start of the workshop: no refund.
No matter when you cancel, if we are able to fill your space, we will provide a 100% refund of any payments made.
Payments made for private workshops that you arrange with us are not refundable.
Refunds will be paid by the same method that the original payment was made.
We highly recommend you purchase travel insurance for your workshop and travel expenses. Many travel insurance providers offer products that do more than protect the money you invest in your trip — they protect you in unforeseen circumstances. We suggest a plan which offers coverage for medical and dental emergencies, lost baggage, missed connections, and trip cancellation should you have a medical problem that prevents you from attending. Adam Schallau Photography is not responsible for cancellations due to medical emergencies or for reimbursement of non-refundable airline tickets in the event of a workshop cancellation.
May of our clients have purchased travel insurance through Travelex Insurance Services.
PRICING & PAYMENT
Workshop registrations are accepted on a first come, first served basis. All workshop pricing is in U.S. dollars. All fees may be paid with a credit card (via PayPal) or check. All fees stated are for workshop tuition only and do not include airfares, transportation, meals, film and processing, or guide or instructor gratuities unless otherwise noted.
A non-refundable deposit, the amount will be specified in the workshop information, is required at the time of your registration. Reservations for workshops cannot be held without a deposit. The balance of the workshop fee is due no later than 90 days prior to the workshop start date. Should this final payment fail to process or be received by the date specified, we reserve the right to treat the reservation as cancelled and retain the deposit. If a reservation is made 90 days or less prior to the workshop start date, then the full amount is payable at the time of reservation.
Air transportation and related fees (except as indicated in the itinerary); activities noted as optional in the itinerary; gratuities, unless otherwise noted on the itinerary page; passport and visa expenses; baggage/accident/cancellation insurance; personal expenses, such as laundry, telephone calls, meals (except as indicated on the itinerary) alcoholic beverages; and any other items not specifically noted as included. Transportation and National Park entrance fees are not included in your workshop unless otherwise specified or agreed upon in writing. We will caravan and/or carpool to our destinations as much as possible.
The private workshop fee does not cover the cost of lodging. Please make your reservations as early as possible to ensure you have acceptable accommodations during your visit.
Unless otherwise noted, group workshops include basic double occupancy lodging (a shared room)
included in the workshop fee when noted in the workshop description page on the website. Upgrades to a single-occupancy room are available on a first-come, first-served basis for an additional charge, and upgrades to single-occupancy cannot be guaranteed. If we are unable to find you a roommate, you will be charged the single supplement fee on your credit card when final payment is due. Cost increases for lodging may occur unexpectedly due to rising costs of accommodations among others.
Workshop participants must provide their own photography gear and laptop computer. A vehicle is highly recommended for all the workshops, except where noted that ground transport is included in the price.
The type of workshops we offer requires flexibility and must allow for alternatives. For this reason, the workshop description must be taken as an indication of what may take place, and not as a contractual obligation.
In the event of the specified instructor being unable to attend due to illness or other circumstances beyond our control, another instructor will be provided if possible. If we need to replace an instructor, we will do so with someone of equal or similar credentials and will inform you if at all possible.
PARTICIPANT HEALTH & PHYSICAL FITNESS
Adam Schallau Photography photographic workshops are within the abilities of average people in good health. We ask that you please contact us if you have any questions or concerns about the activity levels of the workshops. Some workshops require the ability to walk or hike a few miles over uneven trails, while also carrying your photo gear, and most of the workshops are at a high elevation. By reserving a space in a workshop with a deposit, you certify that you do not knowingly have any physical or other conditions of disability that would create a risk for you or other workshop participants or workshop staff. Once your workshop payment has been made, medical circumstances will not be considered as exceptions to our cancellation policy. We assume no responsibility for medical care or for special dietary requirements.
USE OF NAME AND LIKENESS
We reserve the right to take photographs or videos during the operation of any workshop or part thereof and to use the resulting photography in whole or in part for promotional purposes, including, but not limited to: advertising and publicity both in print and electronic media. By booking a reservation with Adam Schallau Photography, participants agree to allow their images to be used in such photography; participants who prefer that their image not be used are asked to identify themselves to their tour leader at the commencement of their trip. We also reserve the right to use, in all or in part, any written reviews you may provide to us in our advertising and publicity both in print and electronic media.
The possession and use of alcohol and illegal drugs, and the use of smoking and e-cigarette and other vapor products are prohibited in any of the classrooms, meal areas or rooms used by Adam Schallau Photography or at any field workshop location.
Within 72 hours of us receiving your Workshop Registration, you will receive an email with a link to an electronic invoice for the security deposit to reserve your spot/dates which may be paid via PayPal. The invoice will have attached to it PDFs of the Photography Workshop Terms & Conditions and an Acknowledgment of Risk form. Adam Schallau Photography requires all workshop participants to complete and sign the Acknowledgment of Risk form and return to us signed via email or mail 90 days before your workshop begins. If you enroll less than 90 days before a workshop begins, a timeline will be agreed upon for the forms to be completed and returned.
ACCEPTANCE OF TERMS & CONDITIONS
By paying the workshop deposit you are agreeing to accept all the above terms & conditions.
REVISED: April 2, 2019