Photography Workshops Terms & Conditions
PRICING & PAYMENT: Workshop registrations are accepted on a first come, first served basis. All workshop pricing is in U.S. dollars. All fees may be paid with a credit card (via PayPal) or check. All fees stated are for workshop tuition only and do not include airfares, transportation, meals, film and processing, or guide or instructor gratuities unless otherwise noted.
A non-refundable deposit in the amount $150.00 per participant for each private workshop day, or $500.00 per participant for each group workshop is required at the time of your registration. Reservations for workshops cannot be held without a deposit. The balance of the workshop fee is due no later than 90 days prior to the workshop start date. Should this final payment fail to process or be received by the date specified, we reserve the right to treat the reservation as cancelled and retain the deposit. If a reservation is made 90 days or less prior to the workshop start date, then the full amount is payable at the time of reservation.
REQUIRED FORMS: Within 72 hours of us receiving your Workshop Application, you will receive an electronic invoice from PayPal for the security deposit to reserve your spot/dates. The invoice will have attached to it PDFs of the Photography Workshop Terms & Conditions and a Liability Waiver form. Adam Schallau Photography requires all workshop participants to complete and sign a Liability Waiver form and return to us signed via email or mail 90 days before your workshop begins. If you enroll less than 90 days before a workshop begins, a timeline will be agreed upon for the forms to be completed and returned.
ALTERATIONS TO YOUR REGISTRATION: An administration charge of $75.00 will be made for alterations or amendments to a workshop registration, including transfers, as available.
WITHDRAWAL POLICY: All workshop withdrawal requests by the workshop participant must be in writing and received either by US mail, or e-mail. Withdraw more than 91 or more days prior to start of the workshop and we will refund the workshop fee, less the workshop deposit. Withdraw 90 days or less before the start of workshop and we regrettably will be unable to offer a refund of your workshop fee or workshop deposit. Refunds are not transferable. There are NO EXCEPTIONS TO THIS POLICY, even for medical emergencies.
TRANSPORTATION & ENTRANCE FEES: Transportation and National Park entrance fees are not included in your workshop unless otherwise specified or agreed upon in writing. We will caravan and/or carpool to our destinations as much as possible.
LODGING: The private workshop fee does not cover the cost of lodging. Please make your reservations as early as possible to ensure you have acceptable accommodations during your visit.
Unless otherwise noted, group workshops include basic double occupancy lodging (a shared room) included in the workshop fee when noted in the workshop description page on the website. Upgrades to a single-occupancy room are available on a first-come, first-served basis for an additional charge, and upgrades to single-occupancy cannot be guaranteed. If we are unable to find you a roommate, you will be charged the single supplement fee on your credit card when final payment is due. Cost increases for lodging may occur unexpectedly due to rising costs of accommodations among others.
MEALS: Meals are not included as part of the workshop tuition, unless otherwise noted.
ITINERARY FLEXIBILITY: The type of workshops we offer requires flexibility and must allow for alternatives. For this reason, the workshop description must be taken as an indication of what may take place, and not as a contractual obligation.
EQUIPMENT: Workshop participants must provide their own photography gear and laptop computer. A vehicle is highly recommended for all the workshops, except where noted that ground transport is included in the price.
INSTRUCTOR SUBSTITUTION: In the event of the specified instructor being unable to attend due to illness or other circumstances beyond our control, another instructor will be provided. If we need to replace an instructor, we will do so with someone of equal or similar credentials and will inform you if at all possible.
PARTICIPANT HEALTH & PHYSICAL FITNESS: Adam Schallau Photography photographic workshops are within the abilities of average people in good health. We ask that you please contact us if you have any questions or concerns about the activity levels of the workshops. Some workshops require the ability to walk or hike a few miles over uneven trails, while also carrying your photo gear, and most of the workshops are at a high elevation. By reserving a space in a workshop with a deposit, you certify that you do not knowingly have any physical or other conditions of disability that would create a risk for you or other workshop participants or workshop staff. Once your workshop payment has been made, medical circumstances will not be considered as exceptions to our cancellation policy. We assume no responsibility for medical care or for special dietary requirements.
CANCELLATION POLICY: Adam Schallau Photography reserves the right to alter or cancel any workshop. In the unlikely event that we need to cancel a workshop we will refund all monies paid, in full, or you have the option of receiving a credit in the amount of the workshop fee that may be applied in full to pay for a future workshop, or to purchase fine art prints. Adam Schallau Photography cannot be responsible for any travel expenses or non-refundable purchases, deposits, or reservations. It is recommended that you purchase trip insurance.
Notification of our cancellation will be made via either a telephone call or an e-mail to you. We cannot be responsible for phone messages and e-mails not being received in a timely matter due to your service providers.
FORCE MAJEURE: For purposes of the terms & conditions described in this document, Force Majeure shall mean a cause or event such as; war or the threat of war, riots, terrorist activity, civil strife, governmental acts, industrial disputes, labor strikes, injunctions, natural disasters, nuclear disaster, fire, or unfavorable or adverse weather conditions that is not reasonably foreseeable or otherwise caused by or under the control of Adam Schallau Photography. Any delay or failure in the performance by Adam Schallau Photography shall be excused if and to the extent caused by the occurrence of a Force Majeure.
LIMITATION OF LIABILITY: Adam Schallau Photography does not accept liability for any loss or additional expense caused by cancellation of the workshop, or delay or interruption to travel services. Such losses or additional expenses are the responsibility of the passenger/workshop participant.
Adam Schallau Photography and our instructors are not liable for injury, accident or theft resulting from participation in our workshop program. It is the participant’s responsibility to obtain information about any risks involved. Participant signature on the Liability Waiver at the time of registration verifies release of liability of the Adam Schallau Photography, staff, guest instructors, volunteer trip leaders, and any contractors. Any questions about workshop content, requirements or risks may be directed to our office, prior to the time of registration.
TRAVEL INSURANCE: We highly recommend you purchase travel insurance for your workshop and travel expenses. Many travel insurance providers offer products that do more than protect the money you invest in your trip — they protect you in unforeseen circumstances. We suggest a plan which offers coverage for medical and dental emergencies, lost baggage, missed connections, and trip cancellation should you have a medical problem that prevents you from attending. Adam Schallau Photography is not responsible for cancellations due to medical emergencies or for reimbursement of non-refundable airline tickets in the event of a workshop cancellation.
SUBSTANCE-FREE ENVIRONMENT: The possession and use of alcohol and illegal drugs and the use of smoking products are prohibited in any of the classrooms, meal areas or rooms used by Adam Schallau Photography or at any field workshop location.
ACCEPTANCE OF TERMS & CONDITIONS: By paying the workshop deposit or submitting your Workshop Participant Profile, you are agreeing to accept all the above terms & conditions. The person who completes the Workshop Participant Profile does so on behalf of all the individuals included on it, so that all are bound by the registration conditions.
Updated: January 17, 2017